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CAES Strategic Plan 2020: Strengthening Goals

Funding Strategies

Goal 6CAES will maintain current funding, expand existing sources, and search for a diversity of new funding resources


Strategy A.

Simplify and consolidate all information and instructions needed to write grants into one web-based user-friendly source and keep it updated

  1. Create and maintain a central web portal that features necessary CAES Business Office and UGA Contracts and Grants forms and information, along with hyperlinks to other UGA grant-related resources available through OVPR and/or the Office of Sponsored Programs (OSP).
Strategy B.

Establish a mentoring program for new faculty with emphasis on grantsmanship

  1. Provide an individualized introduction of each new faculty hire to funding resources and personnel in the CAES Business Office, the Office of College Advancement, and OSP shortly after their arrival on campus.
  2. Fund all new junior faculty hires to participate in a regional or national grantsmanship workshop during their first 2 years.
  3. Establish a CAES Faculty Mentoring Award.
  4. At the beginning of each Fall Semester, encourage Department Heads to nominate faculty members for the Study in a Second Discipline program.
  5. Establish a 1-year, intensive Junior Faculty Research Fellows Program for which junior faculty members can apply and that are awarded competitively.
  6. Establish competitively awarded Faculty Professional Development Awards for mid-career scientists to launch new research initiatives or collaborations, learn new techniques, travel to work in laboratories, etc.
  7. Re-establish the CAES Seed Grants program as contingency funding becomes available.
Strategy C.

Form an advisory group composed of successful grant writers who are willing to share their expertise

  1. Support development of OVPR’s centralized reviewer pool and ensure that the expertise to support proposals from CAES is well represented; if necessary, develop a college-specific pool of reviewers.
  2. Allocate funds to provide honoraria to reviewers of CAES proposals to ensure the quality reviews and rapid turnaround needed to make this program a success.
Strategy D.

Create an infrastructure for grant development and processing by establishing a CAES Office of Grant Attainment

  1. Staff the office with multiple grant specialists, including one with expertise in each of the four research focus areas. Include additional specialists versed in grant opportunities in the other mission areas of the College.
  2. Assist faculty in searching for, writing, and procuring grants. The grant specialists will help faculty members and principal investigators to prepare and submit research proposals to sponsoring agencies and organizations; identify and pursue major funding opportunities; create and maintain large databases of information sources; and assist in the researching, writing, editing, and preparing of proposals. The grant specialists will not only help with preparing grants but will also have the authority to approve budgets and do the final submission.
  3. Serve as a focal point for encouraging integrated teams centered on the focus areas.
  4. Develop and post a set of previously approved budget justifications that fit typical categories for federal and non-federal sponsors.
  5. Make additional previously approved forms (e.g., facilities and other resources, equipment, collaborative arrangements, consulting agreements, scope of work, logic models) available to CAES investigators who are writing proposals.
  6. Allocate capital and resources to keep these resources updated to reflect new proposal types and new forms required by federal sponsors.
Strategy E.

Ensure management and support for interdisciplinary grantsmanship and research efforts

  1. Faculty should be encouraged to populate and utilize all fields in the FAR, including the fields that are not directly related to annual performance evaluations.
  2. Faculty members interested in pursuing additional research opportunities with partner institutions should take advantage of databases such as COS-Pivot.
  3. CAES administration should continue supporting interdisciplinary research collaboration by funding faculty to attend intensive grantsmanship workshops focusing on interdisciplinary collaboration.
  4. Support interdisciplinary teambuilding exercises and provide example team master agreements for use by faculty during the proposal development process.
Strategy F.

Increase tools and resources to support successful fundraising efforts

  1. Build trust throughout the College and engage all. People need to know that if they help the College bring in resources, the distribution of those resources will be mutually beneficial.
  2. Establish an Internal College Campaign, and ensure as close to 100% participation as possible.
  3. Host past examples of fundraising efforts, successful or not, on a website.
  4. Provide guidance and examples of when to contact CAES Office of College of Advancement or UGA Office of Corporate and Foundation Relations.
  5. Establish infrastructure to support applications for foundation funding for research, Extension, and teaching by CAES faculty.
  6. Specify appropriate accounts available to receive revenue generated from fundraising.
Strategy G.

Increase generated funds from sales, services, and facility rentals, and optimize the flexibility for efficient use of these funds.

  1. Put fact sheets, budget guidance, and other helpful documents concerning accounting aspects of Sales and Services accounts online where staff and faculty can consult them. Remove out-of-date or unclear documents.
  2. Develop procedures and safeguards that will allow the acceptance of credit cards to pay for sales, services, and products provided.
  3. Ensure that any cost recovery is delivered to the program or faculty members involved in the educational, teaching or research effort.
Strategy H.

Establish guidelines to calculate cost recovery

  1. Create guidelines for faculty on cost recovery outlining appropriate direct and indirect costs to be recovered.
  2. Create a generic fee schedule for educational, research, and teaching programs.
Strategy I.

Invest in selected equipment and infrastructure that would make CAES more competitive in grant solicitation and fund development

  1. Develop a transparent protocol with rubrics to prioritize the need for new equipment and infrastructure with a focus on how these resources will be used to increase extramural funding, starting at the faculty level.
  2. Support implementation of the searchable equipment database being envisioned by OVPR to help avoid duplication.
  3. Combine this information into a short-term (1- to 2-year) and longer-term (5- to 10-year) equipment and infrastructure needs list. Update these lists regularly and make them available to faculty as well as the Office of College Advancement.
  4. As much as possible, equip the four research focus areas recommended in the CAES Strategic Plan as CAES-wide core facilities (e.g., growth funding of $7.5 to 10 million total). Similarly, UGA Capital Campaign requests may be most appropriate for core facilities and for equipment needs in high-visibility and high-return programs.
Strategy J.

Emphasize alternative funding

  1. Approach commodity groups and other organizations for support of CAES programs.
    a. For commodity groups, calculate ratio of annual contributions to annual farm gate value to determine relative levels of support; conduct an educational campaign with the goal of raising all commodity group support levels above the current median.
    b. Form better connections between stakeholder industry and commodity groups and applied research faculty through outreach and Extension personnel.
    c. Define appropriate UGA/CAES liaisons for commodity groups, industry groups, and consumer groups, and urge their financial support.
  2. Conduct a census of state, local, and government sources, private foundations, and corporate funding sources that are currently giving to CAES; identify and target potential sources that are either not being utilized or are underutilized.
  3. Establish clear processes and procedures to identify, prioritize, and enhance various funding sources. Three offices within the college, External Affairs, Research, and Business, are fundamental to establishing these procedures.
  4. Develop transparent procedures for reporting gifts and donations for all funds contributed to the college.
  5. Use a percentage of overhead from Industry/Commodity Group Research projects and/or from Pay-for-Service work to support interdisciplinary programs.
Strategy K.

Encourage collaboration and resource sharing between the Office of College Advancement and grant support personnel

  1. Continue workshops to learn about obtaining funding from foundations with UGA Office of Corporate and Foundation Relations at least annually.
  2. Establish quarterly meetings between CAES Business Office and Office of External Affairs staff; reciprocally share information on grants applied for and awarded.
  3. Develop trainings and online resources that clearly outline the responsibilities of the various UGA/CAES offices involved in grants and fundraising, and how individual faculty members can best utilize them.

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